This is part of our Invoicing and Getting Paid series (Chapter 2 of the Xero tutorial hub):

• Lesson 1: Creating and Sending Your First Sales Invoice in Xero
• Lesson 2: Customising Your Invoice Branding in Xero
• Lesson 3: Setting Up Automated Invoice Reminders in Xero
• Lesson 4: Using Quotes in Xero to Win and Track Trade Jobs
• Lesson 5: Accepting Online Payments and E-Invoicing in Xero
• Lesson 6: Setting Up Recurring Invoices in Xero for Retainer Clients

A branded invoice looks more professional and makes your business easier to recognise in a client’s inbox. Here is how to set it up.

1. Find branding themes

Under your organisation settings, look for Invoice Settings or Branding Themes, where you can create and edit how your invoices look.

2. Upload your logo

Add your business logo so it appears at the top of every invoice automatically.

3. Customise the details shown

Choose which fields appear, such as your ABN, bank details for payment, and any standard terms or notes you want included on every invoice.

4. Set it as your default

Once you are happy with it, set the theme as default so every new invoice uses your branding automatically without extra steps.

Xero’s YouTube channel has walkthroughs on customising invoice themes: youtube.com/@xero. Need a hand getting your branding right? Our registered BAS agents can help with setup as part of onboarding.