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Childcare Bookkeeping

For childcare providers

Bookkeeping built around how childcare businesses actually run: CCS timing, educator payroll, and the reporting that comes with both.

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CCS reconciliation

We match subsidy payments against what families are invoiced, so nothing gets lost between the two.

Roster-aware payroll

Casual and part-time educator hours handled properly, with super and STP reporting done each pay run.

A real profit picture

Once CCS and payroll are reconciled, you can see whether the centre is making money, not guess from the bank balance.

What we handle

Bookkeeping that understands childcare, not just small business

Child Care Subsidy payments land on their own schedule, separate from what families are invoiced, and educator rosters mean payroll is rarely a flat weekly number. Getting this wrong makes it hard to know whether the centre is profitable.

Reconciling CCS payments against family invoicing
Educator payroll, including casual and part-time rostering
BAS and PAYG withholding
Super and STP reporting for your team
Clear reporting so you know your real margin, not just cash in the bank

Why generic bookkeeping falls short here

A lot of bookkeeping software and generic advice assumes a simple pattern: you invoice, you get paid, done. Childcare does not work that way. CCS payments arrive on the government’s timeline, and staffing costs move with enrolment and rostering.

We work with childcare providers, so this is not the first time we have untangled a CCS reconciliation that has drifted out of sync.

Childcare bookkeeping